How do you do "Club Growth?"

By Hollis Cash, ACB
Area 62 Director, 2016-2017

How do we grow our club? 

It is a question that many clubs ask themselves over and over, right?  Well, while it seems like an easy answer, it is really not. What it the best way then to represent the answer? A set of building blocks. First, the answer to the question is really “Get new members…” Sure, easy, right? This is where the building blocks have to be used. So let’s open the bucket and see what these blocks are…

The first block is “Excitement.”  Let me ask you this... do you want to attend a meeting where everyone is falling asleep or looks like they just ate spoiled fish? Or would you rather attend a meeting where everyone’s attention is on the speaker, where there are smiles and greetings by everyone, where it feel like there is focused electricity in the air? I choose the latter. Ok, so how do you generate excitement? This leads to another building block.  

The second block you have to use is “Involvement.” What does that mean? Be involved in your club. Get others involved in your club. Serve your club as an officer. Serve your club by holding roles. Serve your club by holding each other accountable…LOVINGLY… just like our evaluators. I believe involvement must start with the officers. You should have a good mix of “Old Hats” and new toastmasters serving as officers. The experienced toastmasters should hold the senior roles so that the new officers can learn and take over next year! That is “Officer Involvement” at its best. Next, start filling your roles well in advance of the meeting. Start an excel spreadsheet and circulate it 4 to 6 weeks out with all the roles. Give a speech on involvement and then get sign-ups going! Now that this is starting to look like something, what next?

The third block is “Hosting.” What in the world is hosting? Host an event! Once you have “Excitement” and “Involvement,” you need to host an event. What event? Two specific ones come to mind: one for building membership and the other for building comradery with other toastmasters. First, of course, is to have an Open House! If you have the first two blocks laid out, then you are ready to host. You need a massive public relations blast, a meal, and perhaps an exciting keynote guest speaker. An Open house done right will build membership! The second event is to have a Banner Raid. Get five of your members together to visit another club during their meeting. This allows you to “Take Their Toastmasters Banner.” How do they get it back? By bringing five of their members to your meeting! But beware, if they bring ten, not only do they get their banner back, but they get to take yours! This builds excitement and requires involvement!

Now, you have the blocks, so you need to start building! Get the excitement going in any way you can, training, rewarding, encouraging, doing something new! Once you have the excitement, get everyone involved! Get those officers going, train the new ones! Fill roles in advance! Finally, hold a banner raid and promote an open house! Put those blocks to use, and you will grow!

Glossophobic - A Fear of Public Speaking

Submitted by Praveena Surapaneni

Does the thought of standing in front of dozens of folks and presenting a report make you want to stay in bed in a fetal state for a week? Well you could qualify as a glossophobic, or someone who has a fear of public speaking.

This months’ BCBSTX Very Own, Praveena Surapaneni, classified herself as just that...then did something about it! Knowing she had to overcome this fear in order to grow as a leader, she joined the HCSC Richardson Toastmasters Club, BCBSTX Toasties. Toastmasters is an international organization that strives to empower its members in the area of communication and leadership skills, by providing a supportive and positive learning experience resulting in greater self-confidence and personal growth.

Praveena’s personal journey with the group began as a guest. “All of the members were very welcoming and friendly. I loved their enthusiasm and encouragement”, she fondly remembers. After a couple of visits, she joined the group. “My first speech was what is known as the Ice Breaker, where I introduced myself and shared personal details of my choosing.”

The group provided tools such as the Competent Communicator speech manual, and the assignment to a Toastmasters Mentor. “My mentor assisted me with speech content, made sure to attend my presentations, and offered encouragement,” says Praveena. She took off from there, giving numerous talks to the group, with a growing confidence. “I usually chose topics based on my personal experiences or something that I recently learned,” she added. That confidence has soared, and Praveena is now the Area 42 Director after only 2-1/2 years of joining the group!

As Area Director, Praveena oversees the activities of the BCBSTX Toasties plus 4 other area clubs. She explained that “as an Area Director, I help each club in achieving the goals set under Toastmasters performance measurement program called the Distinguished Club Program (DCP), keeping clubs updated on District-level news, organizing speech contests, and visiting each club as much as possible.” As for the experience of the position, Praveena says, “Each club is different in how they conduct their meetings and Toastmasters business. I love bringing other club's perspectives to my home club BCBSTX Toasties. I value the diversity and try to contribute as much as I can to help each club achieve their DCP goals.”

Even with all that she has accomplished so far, Praveena continues to strive in her personal growth via Toastmasters. “Distinguished ToastMaster (DTM) is the highest education level you can achieve in the organization. It involves completion of additional Toastmasters projects that continue to develop my public speaking and leadership skills. My goal is to complete that by the end of July 2016.”

Please talk to her, if you are planning to start your own journey with Toastmasters. And we look forward to your future success in this area, Praveena, as a BCBSTX’s Very Own!

What’s a Demo Meeting?

By Nikki Nanos

You may have joined your club and never thought about the fact that it all started with a Demo Meeting. A Demo Meeting is just that—a demonstration of a meeting to a group that sees the value in Toastmasters. It’s just an abbreviated meeting: we need a Toastmaster, a General Evaluator, Duty Holders, Table Topics Master, a Speaker, and an Evaluator.

Here are just a few of the benefits:

• You get to meet new potential Toastmasters by helping with a demo meeting.
• You get to meet and work with fellow Toastmasters you may never had a chance to work with before.
• Heck, you might even meet that special person in your life. (I haven’t given up hope on that yet.)
• You can give a speech in front of a new audience.
• You will most likely be evaluated by someone other than one of your own club members.
• You can get credit in your CC or CL Manual… just don’t forget to bring it with you.
• You’ll become the next District 50 Toastmasters' Facebook sensation.
• You will have fun.
• And it is a great learning and growing experience.

If you can spare an hour in your day and volunteer yourself to help out with a Demo Meeting; you won’t regret it. Check the District 50 FaceBook page, there are always postings of Demo Meetings coming up, and we have roles to fill. Come join us, and join in the fun!

Mentors – The Driving Power Behind Club Growth

By Lee Holliday, DTM, PID


The secret to club growth lies in application of principles you may have heard time and again.

Theodore Roosevelt, twenty-sixth President of the United States, is quoted as saying: “People don't care how much you know until they know how much you care.”

Zig Ziglar, a motivational teacher and trainer who traveled the world over, delivering his messages of humor, hope, and encouragement, said: “You can have everything in life that you want if you just give enough other people what they want.”

Once a Toastmasters club is formed, the growth of that club can only be sustained when the individual needs of individual members are met. You accomplish that by investing your time, concern and energy in developing relationships with members. Relationships takes time.Trust and credibility must be built over a period of time. THAT is what you lead with.

When I started in Toastmasters, I met an experienced member who took an interest in me. His interest was not focused only on what my Toastmasters experience might be or become, but he cared about me as a person. His name is Bill May. Time after time, Bill invited me to lunch, to coffee, to his home, and on trips, and our friendship grew. Along the way, he answered my Toastmaster questions, gently guiding me to grow personally and in my leadership and communication skills. HE CARED ABOUT ME.

I never felt that Bill was forcing me into a preconceived notion of what or who he thought I should be. Instead, he was providing opportunities that I could apply and helping me understand the value of those opportunities. Bill saw a bigger picture of what Toastmasters could be for me and he took opportunities to help me develop my vision for that over time.

My relationship with Bill has become my personal model for what mentoring is. We hear and see so much information about the “need” for mentoring programs in our clubs. I don’t disagree with that. I challenge and encourage you to not wait for an official mentor program or mentor assignment. Begin your own path to being a mentor. Mentoring must become an organic aspect of our Toastmasters culture, not just an organized program. When a mentoring program grows out of the culture, it will flourish. If you try to force-feed and organize mentoring into the culture, it will flounder.

As you begin investing “one-on-one” genuine care and concern in individual club members, they will learn to emulate your mentoring example. Ultimately, they will do the same for other club members. The mentoring culture will be established. Only then a vibrant mentoring program will yield successful members who, in turn, make successful clubs.

Finding New Members in a Corporate Club

Submitted by Kimberly McBrayer, ACB, ALB

Finding new members in a Corporate club is as easy as A–B–C.

A – Ask Everyone – You can expect to get a couple of "no, not at this time, this is our busy time of year." Ask anyway and then ask again later. You may find yourself introducing people to Toastmasters for the first time.  After you have asked your co-workers, ask your manager and team members from other departments. Ask to advertise your club meeting time and day in the café, in the breakrooms, and on any electronic signage within the company. Ask and then ask again.

B – Believe in your club by holding consistent meetings.  If only a few members show up for the meeting, hold your meeting at the advertised time and give manual speeches. Assign roles the week or two prior and send reminder emails 2 days and 4 days in advance. Consistently celebrate the accomplishments of the club and always send notifications of your member’s new educational awards to your member’s manager. Consistent meetings are a sign of stability and will improve the skills of those who attend regularly. Be Encouraging, Be Supportive, Believe in your club.  

C –A Corporate Champion is essential to the health and continuity of your club. Chances are, your company President and Officer team will be familiar with Toastmasters. If they are familiar with Toastmasters or even Toastmasters alumnus, they already know how the company will benefit from Toastmasters training which builds leaders and confident communicators. Meet with them and tell them again, and provide specific examples from the members of your club. Get in contact with the club’s Charter Members. If the Charter Members have left your location or left the company, speak with the Charter member about the possibility of joining and attending meetings virtually. Schedule an appointment with Human Resources and ask if the Toastmasters program can be considered as an individual development tool on the company’s performance appraisal. Speak with leaders in various departments including Sales, Marketing, and Information Technology (IT). Your Corporate Champion is just waiting to be asked.

If you are looking for new members to join your Corporate Club, Ask everyone, Believe in the consistency of your club, and get a corporate Champion. It’s as easy as  A–B–C.

Why DEMO?

By: Michelle Woodley, CC, ALB
Area 65 Director 2015–2016


It was April 27, 2016 in North Dallas, Texas. It was unusually cool for a Spring day in Texas; only 88 degrees. You know by now the temperatures are above 90 degrees. But enough about the weather.

I jumped in my car and headed to Addison for my first DEMO meeting. What possessed me to do that? Actually there were several reasons:

Helps you get out of your comfort zone:  I am celebrating my 8-year anniversary with my home club. While I love my club and enjoy meeting with them every week, I have become very comfortable. The meetings are nowhere near stale nor boring, but I have become comfortable. Even though I’ve been in Toastmasters for several years and have been very involved in the organization this year, I have to be honest with you…I was nervous to attend this DEMO meeting. I didn’t know what to expect when I decided to attend the meeting. For me, Toastmasters is about pushing your boundaries and getting out of your comfort zone. Attending the DEMO meeting, allowed me to step out of that zone.

Meet current Toastmasters:  I was Area Director, and therefore, very involved in Toastmasters. I have met a lot of Toastmasters. And at this DEMO meeting, I managed to meet even more current Toastmasters, including a Toastmaster whose husband and mother worked at my current employer. It truly is a small world.

Meet new people and watch them experience Toastmasters for the first time:  Attending a DEMO meeting is a great networking opportunity to meet new people due to a great organization. There were Human Resources representatives and civic servants (firemen and policemen) at the meeting, all eager to learn about Toastmasters and what the organization has to offer.

You’re one step closer to getting that snazzy Booster Award Pin:  Need I say more?

Knowing you may be part of the next BIG THING:  If the attendees of that DEMO meeting are able to get 20 members and charter immediately or later down the line, you can have that warm fuzzy feeling knowing that you were a part of the start of a new club! 

What’s better than that? Maybe the free lunch that was served to all attendees. Mmmm…nope…the warm fuzzy feeling is much better. 

Mentoring

By Carol DeLatte, DTM

Mentoring is an important component of Toastmasters. Studies have shown that Toastmasters with a mentor will stay with the program longer than those without a mentor. Every new Toastmaster should be assigned a mentor by the time they receive their New Member packet from Toastmasters International.

But, where do you begin, if you’ve never been a mentor before? Here is a primer to get you started:

·         Arrange for a meeting with the new Toastmaster. This could be over a cup of coffee or even in a conference room for those in corporate clubs. Plan on about 30 minutes for the introductory meeting. You (and/or your mentee) will need a CC manual and a CL manual.

·         Share a bit of your background with the mentee

• How you got started in Toastmasters
• What benefits it has had for you (less crutch words, increased confidence, etc.)
• What manual or goal you’re currently working on
• Share your enthusiasm for assisting them

·         See if the mentee has any goals in mind yet … it’s okay if they don’t …

·         Talk about the Ice Breaker speech. Break it down for them… it’s like doing 3 Table Topics in a row. They’ll share 3 things with the audience, usually something about themselves. Some ideas:

• Where did they grow up?
• What brought them to the Dallas, TX area (if they grew up elsewhere)
•  Family dynamics – the family they grew up with or the family they’ve created
• Favorite sport(s)
•  Hobbies/pastimes
• Their career
• Maybe even what they hope to glean from their Toastmasters journey

·         Explain that they only need to talk about each of the 3 topics for 1 ½–2 minutes each (much like responding as a Table Topics Speaker).

·        Speeches 2, 3, and 4 can be more in-depth speeches about the 3 topics they talked about in their Ice Breaker… still topics they are very familiar with, only now they will be able to talk more about it. Break each of these speeches into 3 topics each, and by the time they get past these 4 speeches, they will have almost half the CC manual done!

They may not be ready for the Ice Breaker just yet, and that’s okay. Pull out the CL manual and explain that by participating in the meetings, they will get credit for that, too. But keep encouraging them to get past that first speech!

The most important thing is that they know you will be there for them and believe in them and their potential. Sit next to them in meetings, and try to schedule regular meetings about once a month. Offer to listen to their speeches as they practice so they can be better prepared and more confident when delivering the speeches.

Mentoring really is a win-win relationship. Embrace it, and watch new Toastmasters blossom! It’s very rewarding.